How to Sign Your Title in Washington
Transferring ownership of a vehicle in Washington requires attention to detail. Incorrectly completing the title can lead to delays, legal issues, or even void the transfer. This guide provides a step-by-step process to help you sign your Washington car title correctly, making for a smooth and hassle-free transaction.
Before You Begin
- Read the Title Carefully: Familiarize yourself with the layout and instructions on your Washington title.
- Use Proper Ink: Use black or blue ink to fill out the title. Avoid using pencils or colorful inks.
- Avoid Errors: Mistakes can void the title. Do not use white-out, scratch-outs, or make erasures.
- Notarization: Washington does not require notarization for title transfers between private parties.
Step-by-Step Guide
1. Locate the Title Assignment Section
- Back of the Title: Turn your Washington title over to the back side.
- "Assignment of Title by Registered Owner": This is where you will transfer ownership.
2. Enter the Odometer Reading
- Odometer Disclosure Statement: Federal law requires that you disclose the current mileage.
- Exact Mileage: Enter the current odometer reading (no tenths) as of the date of sale.
- Exemptions: If the vehicle is 10 years or older, the odometer reading is not required.
3. Fill in Buyer Information
- Buyer's Printed Name(s): Clearly print the full legal name(s) of the buyer(s) as it appears on their ID.
- Buyer's Address: Include the complete physical address of the buyer(s).
4. Fill in Selling Price and Date
- Selling Price: Write the exact amount for which the vehicle is being sold.
- Date of Sale: Enter the date when the sale is taking place.
5. Seller's Signature
For the Seller(s):
- Signature Line: Sign on the line labeled "Signature of Seller(s)".
- Multiple Sellers: If there are multiple sellers listed with "AND" between names, all must sign. If "OR" is listed, only one seller's signature is required.
- Printed Name: Print your name(s) exactly as it appears on the front of the title next to your signature.
6. Buyer's Signature
For the Buyer(s):
- Signature Line: Sign on the line labeled "Signature of Buyer(s)".
- Multiple Buyers: If there are multiple buyers, each should sign if space allows.
- Printed Name: Print your name(s) next to your signature.
7. Lienholder Information (If Applicable)
- Lien Release: If a lien is listed on the title, you must obtain a lien release from the lienholder.
- Lien Release Document: Obtain an official lien release letter or form from the lienholder.
- Attach Lien Release: Provide the lien release to the buyer to submit during registration.
Additional Tips
- Match Names Exactly: Ensure all signatures and printed names match those on the front of the title.
- No Blank Fields: Do not leave any required fields blank. Incomplete titles can be rejected.
- Bill of Sale: While not required, it's highly recommended to complete a bill of sale for additional legal protection. Include:
- Vehicle information (make, model, year, VIN)
- Sale price
- Date of sale
- Names and signatures of buyer and seller
- Keep Copies: Make photocopies of the signed title and bill of sale for your records.
- Sales Tax: Be aware that Washington charges use tax (based on the purchase price) when registering a vehicle purchased through a private sale.
Common Mistakes to Avoid
- Incorrect Signatures: Signing in the wrong place or not as the name appears on the title.
- Alterations: Using white-out, crossing out, or erasing information.
- Missing Signatures: Forgetting to have all required parties sign.
- Incorrect Odometer Reading: Providing an inaccurate mileage can lead to legal issues.
- Not Providing Lien Release: Failing to provide a lien release if there is a lien on the title.
What If You Don't Have the Title?
Lost or Misplaced Title
- Apply for a Duplicate Title: You can request a duplicate from the Washington State Department of Licensing (DOL).
- How to Apply:
- Online: Use the Washington DOL website to apply for a duplicate.
- In Person: Visit your local DOL licensing office.
- By Mail: Send the required forms and payment to the DOL.
- Required Documents:
- Completed Affidavit of Loss/Release of Interest (Form TD-420-040).
- Valid photo ID.
- Applicable fee (usually $31).
- Processing Time:
- Online/In Person: Immediate processing in some cases.
- By Mail: Allow up to 10 weeks for processing.
Finalizing the Transfer
For the Seller
- Remove License Plates: In Washington, license plates stay with the seller. You can transfer them to another vehicle or surrender them to the DOL.
- Report of Sale: Within 5 days of selling your vehicle, you must file a Vehicle Report of Sale with the Washington DOL.
- How to File: File online or at a DOL office.
- Why It's Important: Filing a report of sale releases you from liability if the vehicle is involved in incidents after the sale.
For the Buyer
- Register the Vehicle: The buyer must register the vehicle with the Washington DOL within 15 days of the purchase date.
- Submit Required Documents:
- Signed and completed title.
- Bill of sale (if available).
- Proof of insurance.
- Lien release (if applicable).
- Pay Applicable Fees:
- Title transfer fee (usually around $15).
- Registration fee (varies based on location and vehicle type).
- Use tax (based on the vehicle’s purchase price).
- Emissions Test: Some counties require an emissions test before registering the vehicle. Visit the DOL website to check if this applies to your county.
Contact Information
- Washington State Department of Licensing
- Website: Washington DOL Website
- Phone: (360) 902-3900
- Mailing Address:
- Department of Licensing
- PO Box 9030
- Olympia, WA 98507
- Find a Local Licensing Office:
- Visit the DOL website to find a licensing office near you.
By following these steps, the transfer of vehicle ownership in Washington will be legal and efficient. Always consult the Washington Department of Motor Vehicles or legal counsel if you have specific questions or unique circumstances.
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