How to Sign Your Title in Virginia

Transferring ownership of a vehicle in Virginia requires careful attention to detail. Incorrectly completing the title can lead to delays, legal issues, or even void the transfer. This guide provides a step-by-step process to help you sign your Virginia car title correctly, providing a smooth and hassle-free transaction.

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Before You Begin

• Read the Title Carefully: Familiarize yourself with the layout and instructions on your Virginia title.
• Use Proper Ink: Use black or blue ink to fill out the title. Avoid using pencils or colorful inks.
• Avoid Errors: Mistakes can void the title. Do not use white-out, scratch-outs, or make erasures.
• Notarization: Virginia does not require notarization for title transfers between private parties.

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Step-by-Step Guide

1. Locate the Title Assignment Section

• Back of the Title: Turn your Virginia title over to the back side.
• "Assignment of Title by Registered Owner": This is where the ownership transfer takes place.

2. Enter the Odometer Reading

• Odometer Disclosure Statement: Federal and state law require that you disclose the current mileage.
• Exact Mileage: Enter the current odometer reading (no tenths) as of the date of sale.

3. Fill in Buyer Information

• Buyer's Printed Name(s): Clearly print the full legal name(s) of the buyer(s) as it appears on their ID.
• Buyer's Address: Include the complete physical address of the buyer(s).

4. Fill in Selling Price and Date

• Selling Price: Write the exact amount for which the vehicle is being sold.
• Date of Sale: Enter the date when the sale is taking place.

5. Seller's Signature

For the Seller(s):

• Signature Line: Sign on the line labeled "Signature of Seller(s)".
  • Multiple Sellers: If there are multiple sellers listed with "AND" between names, all must sign. If "OR" is listed, only one seller's signature is required.
• Printed Name: Print your name(s) exactly as it appears on the front of the title next to your signature.

6. Buyer's Signature

For the Buyer(s):

• Signature Line: Sign on the line labeled "Signature of Buyer(s)".
  • Multiple Buyers: If there are multiple buyers, each should sign if space allows.
• Printed Name: Print your name(s) next to your signature.

7. Lienholder Information (If Applicable)

• Lien Release: If a lien is listed on the title, you must obtain a lien release from the lienholder.
  • Lien Release Document: Obtain an official lien release letter on the lienholder's letterhead.
• Attach Lien Release: Provide the lien release to the buyer to submit during registration.

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Additional Tips

• Match Names Exactly: Ensure all signatures and printed names match those on the front of the title.
• No Blank Fields: Do not leave any required fields blank. Incomplete titles can be rejected.
• Bill of Sale: While not mandatory, it's advisable to complete a bill of sale for additional legal protection. Include:
  • Vehicle information (make, model, year, VIN)
  • Sale price
  • Date of sale
  • Names and signatures of buyer and seller
• Keep Copies: Make photocopies of the signed title and bill of sale for your records.
• Sales Tax: Be aware that Virginia charges sales tax on private vehicle sales, which the buyer will need to pay upon registration.

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Common Mistakes to Avoid

• Incorrect Signatures: Signing in the wrong place or not as the name appears on the title.
• Alterations: Using white-out, crossing out, or erasing information.
• Missing Signatures: Forgetting to have all required parties sign.
• Incorrect Odometer Reading: Providing an inaccurate mileage can lead to legal issues.
• Not Providing Lien Release: Failing to provide a lien release if there is a lien on the title.

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What If You Don't Have the Title?

Lost or Misplaced Title

• Apply for a Duplicate Title: You can request a duplicate from the Virginia Department of Motor Vehicles (DMV).
• How to Apply:
  • Online: Use the Virginia DMV online services to request a duplicate title.
  • In Person: Visit your local DMV office.
  • By Mail: Send the required forms and payment to the DMV.
• Required Documents:
  • Completed Application for Replacement Title (Form VSA 67).
  • Valid photo ID.
  • Applicable fee (usually $15).
• Processing Time:
  • Online/In Person: Immediate processing in some cases.
  • By Mail: Allow 7-10 days for processing.

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Finalizing the Transfer

For the Seller

• Remove License Plates: In Virginia, license plates stay with the seller. You can transfer them to another vehicle or surrender them to the DMV.
• Notify the DMV: While not mandatory, it’s a good idea to notify the DMV of the sale to release liability.
  • Vehicle Sold Notice: File a Notice of Sale online with the DMV.
  • Submit a "Seller's Notification": You can notify the DMV within 5 days of the sale using their online service.

For the Buyer

• Register the Vehicle: The buyer must register the vehicle with the DMV within 30 days of the purchase date.
• Submit Required Documents:
  • Signed and completed title.
  • Bill of sale (if available).
  • Proof of insurance.
  • Lien release (if applicable).
• Pay Applicable Fees:
  • Title transfer fee.
  • Registration fee.
  • Sales tax (based on the purchase price, typically 4.15%).
• Vehicle Inspection: Virginia requires an annual state safety inspection, which the buyer may need to have completed.

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Contact Information

• Virginia Department of Motor Vehicles
  • Website: Virginia DMV Website
  • Phone: (804) 497-7100
  • Mailing Address:
    • Virginia DMV
    • P.O. Box 27412
    • Richmond, VA 23269
• Find a Local DMV Office:
  • Visit the DMV website to find a branch near you.

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By following these steps, the transfer of vehicle ownership in Virginia will be legal and efficient. Always consult the Virginia Department of Motor Vehicles or legal counsel if you have specific questions or unique circumstances.